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data processing clerk

Category: Information Technology (IT)
Reports To:      

Job Description/Responsibilities
You must be proficient in assisting in controlling the ongoing activities of the data entry function in order to achieve efficient and accurate keying and verification of materials for conversion of data into computer readable form.

Qualifications/Skills
Your abilities must include: contributing input to changes in workloads, procedures, and schedules identified through an active liaison with other departments and sections; maintaining security of computer reports and data by following all company rules regarding confidentiality; aiding in the development and implementation of formats, procedures, forms, and methods applicable to data entry; and testing new systems requiring keying/verifying, modifications to current systems, test projects, and similar changes in operations and services.

Education/Background
A diploma from an accredited data processing and programming institute is required.  Must have a thorough understanding of all data entry needs to carry out scheduling and help resolve problems, such as severe peak workload conditions, unexpected human or equipment resource limitations, etc.  The ability to apply data processing principles to technical problems that crop up is critical.

Please send [résumé and salary history/requirements] to:      

Job Description

data processing clerk

Category: Information Technology (IT)
Reports To:      

Job Description
Assists in controlling the ongoing activities of the data entry function in order to achieve efficient and accurate keying and verification of materials for conversion of data into computer readable form.

Qualifications
•	Must have a thorough understanding of all data entry needs to carry out scheduling and help resolve problems, such as severe peak workload conditions, unexpected human or equipment resource limitations, etc.

•	Ability to apply data processing principles to technical problems that crop up is necessary.

•	Must be able to make recommendations regarding acquiring additional or new equipment.

•	Diploma from an accredited data processing and programming institute required.

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Duties
Percentage
of Job	Exemption
Classification	Duty	Essential Function	
     %	Non-Exempt	Assists in the analysis and development of new data entry methods, procedures, and services, and makes recommendations on obtaining new data entry equipment.	Y / N	
     %	Non-Exempt	Contributes input to changes in workload, procedures, and schedules identified through an active liaison with other departments and sections.	Y / N	
     %	Non-Exempt	Is accountable for maintaining security of computer reports and data by following all company rules regarding confidentiality.	Y / N	
     %	Non-Exempt	Aids in the development and implementation of formats, procedures, forms, and methods applicable to data entry.	Y / N	
     %	Non-Exempt	Tests new systems requiring keying/verifying, modifications to current systems, test projects, and similar changes in operations and services.	Y / N	
     %			Y / N	
     %			Y / N	

Exemption Analysis
The only possible exemption might be Administrative (541.200), but the Essential Duties do not warrant a determination of exemption because they require the exercise of skill and knowledge rather than discretion and independent judgment.

Category Decision
The duties and responsibilities for this position have been analyzed.	
Manager:	Date:	
On that basis, this position has been judged to be        Exempt          Non-Exempt.	

Interview Questions

data processing clerk

Category: Information Technology (IT)
Reports To:      

	Define an atmosphere conducive to productivity in data processing.
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	Data processing functions require frequent modification.  Tell me about a unique problem you encountered and how you were able to come up with an innovative solution.
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	How do you prepare before suggesting a departmental change to your supervisor?
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	Evaluate: You want to make sure applicants are confident enough to voice their opinions when necessary.
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	We all run into frustrating situations at work.  Tell me about a couple of data processing obstacles that you’ve run into and what you did to overcome them.
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	If a breach of confidentiality were discovered, but could not be traced back to a particular person or persons, what would you do?
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	What steps do you take to ensure smooth implementation of a new procedure?
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	What was your last performance appraisal like?  What changes did you make?
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	Have you ever introduced a program or system that saved your company time or money?
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	How do you keep abreast of all the changes in the data processing field?
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Additional Questions
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Overall Impression
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Average Rating
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Your Recommendation
	Hire
	Do Not Hire
	Second Interview
	Need More Information

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Print Name

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Signature

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Date

APPLICANT COMPARISON FORM 

Date:      
	Evaluator:      	
Position:      		

Once you have completed the interview process, transfer the notes and rating tallies you completed to the chart below.

Candidates’ Names	Average Rating	Recommendation	Overall Impression	
1.      	1	2	3	4	5		Hire
	Do Not Hire
	Second Interview
	Need More Information		
2.      	1	2	3	4	5		Hire
	Do Not Hire
	Second Interview
	Need More Information		
3.      	1	2	3	4	5		Hire
	Do Not Hire
	Second Interview
	Need More Information		

Candidates’ Names	Average Rating	Recommendation	Overall Impression	
4.      	1	2	3	4	5		Hire
	Do Not Hire
	Second Interview
	Need More Information		
5.      	1	2	3	4	5		Hire
	Do Not Hire
	Second Interview
	Need More Information		
6.      	1	2	3	4	5		Hire
	Do Not Hire
	Second Interview
	Need More Information		
7.      	1	2	3	4	5		Hire
	Do Not Hire
	Second Interview
	Need More Information		

Candidates’ Names	Average Rating	Recommendation	Overall Impression	
8.      	1	2	3	4	5		Hire
	Do Not Hire
	Second Interview
	Need More Information		
9.      	1	2	3	4	5		Hire
	Do Not Hire
	Second Interview
	Need More Information		
10.      	1	2	3	4	5		Hire
	Do Not Hire
	Second Interview
	Need More Information		

Comments:      

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