Job Advertisement

purchasing manager

Category: Purchasing
Reports To:      

Job Description/Responsibilities
It will be your job to supervise the procurement of all materials and supplies necessary for company operations; establish purchasing practices and procedures to be followed by all Purchasing department personnel, including the negotiation of price and delivery; and act as a liaison between the Purchasing department and management to deliver proper specifications, quotations, delivery terms, and costs.

Qualifications/Skills
You must be capable of analyzing and evaluating vendor offerings to ensure that the best quality products are purchased in a timely manner and at competitive prices.  You will also be expected to make certain that Purchasing documents are properly completed and the terms and conditions of purchases are appropriate; assure that department records are maintained and that purchases are followed up on or expedited when required; check price histories on a regular basis to provide information on price variances; and handle recommendations and approvals of purchases in excess of subordinate agents’ delegated authority.

Education/Background
A Bachelor’s degree in Business Administration or a related field is required.  You must have at least four years’ successful experience in related Purchasing positions.  Excellent negotiating skills are essential, as is the ability to communicate successfully with all levels of management.

Please send [résumé and salary history/requirements] to:      

Job Description

purchasing manager

Category: Purchasing
Reports To:      

Job Description
Supervises the procurement of all materials and supplies necessary for company operations.  Establishes purchasing practices and procedures to be followed by all Purchasing department personnel, including the negotiation of price and delivery.

Qualifications
•	Bachelor’s degree in Business Administration or related field required.

•	Must have at least four years’ successful experience in related Purchasing positions.

•	Must be capable of analyzing and evaluating vendor offerings to ensure that the best quality products are purchased in a timely manner and at a competitive price.

•	Excellent negotiating skills are essential, as is the ability to communicate successfully with all levels of management.

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Duties
Percentage
of Job	Exemption
Classification	Duty	Essential Function	
     %	Exempt	Recommends major purchases of materials based on anticipated changes in prices or on unusual availability situations.	Y / N	
     %	Exempt	Makes certain that purchasing documents are properly completed and the terms and conditions of purchases are appropriate.	Y / N	
     %	Exempt	Assures that department records are maintained and that purchases are followed up on or expedited when required.	Y / N	
     %	Exempt	Checks price histories on a regular basis to provide information on price variances.	Y / N	
     %	Exempt	Acts as a liaison between the Purchasing department and management to deliver proper specifications, quotations, delivery terms, and costs.	Y / N	
     %	Exempt	Handles recommendations and approvals of purchases in excess of subordinate agents’ delegated authority.	Y / N	
     %	Exempt	Works closely with the Research & Development, Quality Control, Engineering, and Manufacturing departments to develop alternate materials that may be more cost-effective than those listed in original specifications.	Y / N	
     %	Exempt	Determines and initiates employee work assignments and staffing changes in the Purchasing department.  Conducts performance reviews for all Purchasing personnel.	Y / N	
     %			Y / N	
     %			Y / N	

Exemption Analysis
Administrative (541.200) exemption is probable as the office work involved here is directly related to management or general business operations of the employer, and the work appears to include the exercise of discretion and independent judgment with respect to matters of significance.  Additionally, this employee manages a customarily recognized department and there are apparently subordinates.  If all requirements of Executive (541.100) exemption have been met, a combination exemption will apply.  See 541.708.

Category Decision
The duties and responsibilities for this position have been analyzed.	
Manager:	Date:	
On that basis, this position has been judged to be        Exempt          Non-Exempt.	

Interview Questions

purchasing manager

Category: Purchasing
Reports To:      

	What was the worst mistake you’ve made in your purchasing career?  What have you done to make sure it doesn’t happen again?
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	1	2	3	4	5

	What was the best decision you ever made?  What were the alternatives?  How did you go about making it?
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	1	2	3	4	5

	Describe for me a time when you negotiated the purchase of high quality products at a very competitive price.
______________________________________________________________________________
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	1	2	3	4	5

	How much influence have you had in making changes to the purchasing policies at your current job?
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	1	2	3	4	5
	How would you go about setting up a system of practices and procedures which meets your company’s needs and the needs of your Purchasing personnel?
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	1	2	3	4	5

	Have you ever used modern technology like the Internet for your purchasing operations?
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	1	2	3	4	5

	What kinds of software do you use in your current job?
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	1	2	3	4	5

	You’d be managing people who do a lot of routine work.  How have you reinvigorated your staff in the past?
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	1	2	3	4	5

	We all run into frustrating situations at work.  Tell me about a couple of purchasing management obstacles that you’ve run into and what you did to overcome them.
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	1	2	3	4	5

	How do you keep informed about what’s happening in your field?
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	1	2	3	4	5

	Have you recently attended any conferences or seminars in your field?  What did you get out of them?
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	1	2	3	4	5

Additional Questions
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	1	2	3	4	5

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	1	2	3	4	5

Overall Impression
______________________________________________________________________________
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Average Rating
1	2	3	4	5

Your Recommendation
	Hire
	Do Not Hire
	Second Interview
	Need More Information

________________________________________________
Print Name

________________________________________________
Signature

________________________________________________
Date

APPLICANT COMPARISON FORM 

Date:      
	Evaluator:      	
Position:      		

Once you have completed the interview process, transfer the notes and rating tallies you completed to the chart below.

Candidates’ Names	Average Rating	Recommendation	Overall Impression	
1.      	1	2	3	4	5		Hire
	Do Not Hire
	Second Interview
	Need More Information		
2.      	1	2	3	4	5		Hire
	Do Not Hire
	Second Interview
	Need More Information		
3.      	1	2	3	4	5		Hire
	Do Not Hire
	Second Interview
	Need More Information		

Candidates’ Names	Average Rating	Recommendation	Overall Impression	
4.      	1	2	3	4	5		Hire
	Do Not Hire
	Second Interview
	Need More Information		
5.      	1	2	3	4	5		Hire
	Do Not Hire
	Second Interview
	Need More Information		
6.      	1	2	3	4	5		Hire
	Do Not Hire
	Second Interview
	Need More Information		
7.      	1	2	3	4	5		Hire
	Do Not Hire
	Second Interview
	Need More Information		

Candidates’ Names	Average Rating	Recommendation	Overall Impression	
8.      	1	2	3	4	5		Hire
	Do Not Hire
	Second Interview
	Need More Information		
9.      	1	2	3	4	5		Hire
	Do Not Hire
	Second Interview
	Need More Information		
10.      	1	2	3	4	5		Hire
	Do Not Hire
	Second Interview
	Need More Information		

Comments:      

Evaluator’s Signature: