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Inventory control manager

Category: Warehousing & Distribution
Reports To:      

Job Description/Responsibilities
The inventory control manager ensures that all inventory items are properly identified and readily accessible, thus enabling order processing employees to perform their required tasks efficiently and effectively.  Other responsibilities include: maintaining computerized records of inventory; following proper ordering procedures to maintain “just-in-time” inventory levels as established; identifying incorrect stock numbers or descriptions; establishing and maintaining good working relationships with vendors; and overseeing the activities and job assignments of inventory subordinates, and preparing performance appraisals and recommending wage schedules.

Qualifications/Skills
It’s imperative you can adjust inventory to physical count; conduct frequent partial physical inventory audits to verify accuracy of computer records; conduct a complete physical inventory count annually; and assist order processors in locating items that may have incorrect locations or stock numbers.

Education/Background
A high school diploma is required; an Associate’s degree is preferred.  Three years of combined experience in purchasing and/or general warehousing is mandatory.  A basic knowledge of inventory control procedures, and proficiency in keyboarding and experience with computerized inventory systems, are a must.

Please send [résumé and salary history/requirements] to:      

Job Description

Inventory control manager

Category: Warehousing & Distribution
Reports To:      

Job Description
Ensures that all inventory items are properly identified and readily accessible, thus enabling order processing employees to perform their required tasks efficiently and effectively.  Maintains computerized records of inventory and follows proper ordering procedures to maintain “just-in-time” inventory levels as established.

Qualifications
•	High school diploma required; Associate’s degree preferred.

•	Should have three years of combined experience in purchasing and/or general warehousing.

•	Must have basic knowledge of inventory control procedures, proficiency in keyboarding, and experience with computerized inventory systems.

•	Should possess good interpersonal skills and have some supervisory background.

•	Must display skill in communicating with warehouse workers, the Purchasing department, and outside vendors.

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Duties
Percentage
of Job	Exemption
Classification	Duty	Essential Function	
     %	Exempt	Maintains consistent communication with Purchasing department regarding new items, change of product names, change of location, count, etc.	Y / N	
     %	Non-Exempt	Accurately maintains computer records on all goods received and shipments made on a daily basis.  Prepares inventory reports for Purchasing.	Y / N	
     %	Non-Exempt	Maintains stock item master list, identifying incorrect stock numbers or descriptions.	Y / N	
     %	Exempt	Establishes and maintains good working relationships with vendors.  Tries to establish two sources for frequently purchased items.	Y / N	
     %	Non-Exempt	Adjusts inventory to physical count.	Y / N	
     %	Non-Exempt	Conducts frequent partial physical inventory audits to verify accuracy of computer records; conducts a complete physical inventory count annually.	Y / N	
     %	Exempt	Oversees the activities and job assignments of inventory subordinates; prepares performance appraisals and recommends wage schedules.	Y / N	
     %	Non-Exempt	Assists order processors in locating items that may have incorrect locations or stock number.	Y / N	
     %			Y / N	
     %			Y / N	

Exemption Analysis
While this title refers to “manager”, the majority of the duties seem to be non-exempt. The key would be the concept of “primary duty” as explained in 541.700. You’d have to measure the time invested in, and the importance of, each of the duties, before deciding whether this might qualify for an Administrative exemption (541.200). As currently constituted, it doesn’t look like it.

Category Decision
The duties and responsibilities for this position have been analyzed.	
Manager:	Date:	
On that basis, this position has been judged to be        Exempt          Non-Exempt.	

Interview Questions

Inventory control manager

Category: Warehousing & Distribution
Reports To:      

	You’ve probably had a situation in which you delegated a responsibility for an inventory count, but the work wasn’t done as you expected.  Why do you think this happened?  What would you do differently next time?
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	Have you ever found an error in your own work?  How did it happen?  What did you do about it?
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	Tell me about any hands-on experience you’ve had with the Internet in the inventory field.
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	Do you have any personal secrets for dealing effectively with problems in inventory?
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	Have you ever made a decision or suggestion that changed inventory procedures in your firm?
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	Have you ever introduced a program or system that saved your company time or money?
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	What qualities do you think a good inventory control manager must have?
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	What kinds of software do you use in your current job?
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Additional Questions
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Overall Impression
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Average Rating
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Your Recommendation
	Hire
	Do Not Hire
	Second Interview
	Need More Information

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Print Name

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Signature

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Date

APPLICANT COMPARISON FORM 

Date:      
	Evaluator:      	
Position:      		

Once you have completed the interview process, transfer the notes and rating tallies you completed to the chart below.

Candidates’ Names	Average Rating	Recommendation	Overall Impression	
1.      	1	2	3	4	5		Hire
	Do Not Hire
	Second Interview
	Need More Information		
2.      	1	2	3	4	5		Hire
	Do Not Hire
	Second Interview
	Need More Information		
3.      	1	2	3	4	5		Hire
	Do Not Hire
	Second Interview
	Need More Information		

Candidates’ Names	Average Rating	Recommendation	Overall Impression	
4.      	1	2	3	4	5		Hire
	Do Not Hire
	Second Interview
	Need More Information		
5.      	1	2	3	4	5		Hire
	Do Not Hire
	Second Interview
	Need More Information		
6.      	1	2	3	4	5		Hire
	Do Not Hire
	Second Interview
	Need More Information		
7.      	1	2	3	4	5		Hire
	Do Not Hire
	Second Interview
	Need More Information		

Candidates’ Names	Average Rating	Recommendation	Overall Impression	
8.      	1	2	3	4	5		Hire
	Do Not Hire
	Second Interview
	Need More Information		
9.      	1	2	3	4	5		Hire
	Do Not Hire
	Second Interview
	Need More Information		
10.      	1	2	3	4	5		Hire
	Do Not Hire
	Second Interview
	Need More Information		

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